Visits Officer / Team Administrator - British Embassy

The British Embassy, Kuwait has the following vacancy for a Visits Officer and Team Administrator.

To lead on organisation of inward visits to Kuwait of UK Ministers, VIPs and senior government officials. For political visits – lead on full programme including securing of calls on high level of official contacts and other non-official elements; for inward visits led by other teams – lead on securing the official calls. To build and maintain relationships with key contacts in the senior Diwans, Ministers’ Offices and MFA to facilitate visit coordination.

To be responsible for Political and Economic Section administrative tasks – acting as first point of contact for incoming external enquiries, assist with Arabic language needs, online purchases (requisitioning), Information Budget oversight, logistical support, and database maintenance.

Normal working hours are 07.30 – 15.30 Sunday to Wednesday and 07.30 to 13.30 on Thursday.

The job will be graded as a ‘Specialist, Hay level 14’ with a monthly salary of KD 470.  The successful candidate will be expected to start work October/November 2013.

Job Description
Organising inward visits of UK Ministers, VIPs and senior officials, and facilitating senior Kuwaiti visits to the UK:
•    Building and maintaining relationships with local key contacts
•    Arranging and finalising programmes for official visits
•    Preparing official diplomatic notes
General administration of Political and Economic Section:
•    Point of contact for section related enquiries
•    Oversight of section budget
•    Logistic support for events and external meeting
•    Maintaining and updating section’s contact lists

Skills and Experience Required
•    Fluent spoken and written English and Arabic are essential.  Experience in translating official government or a diplomatic document is desirable.
•    Good networking and interpersonal skills in addition to good customer focus and communication skills: business writing, emails, faxes and producing written reports. 
•    Excellent IT skills; good working knowledge of Microsoft Office software packages (notably Microsoft Word, Outlook and straightforward databases in Excel).
•    Experience working Kuwaiti Government officials, Ministries and senior Diwans is an advantage.
•    Programmed management and budgeting skills are desirable.

The key competences required for this position are:
•    Customer focus
•    Delivering results
•    Working with others
•    Communicating

Deadline for Applications: 03 October 2013

Applications should be submitted by email using the British Embassy Application Form, which can be found at http://ukinkuwait.fco.gov.uk/en/our-offices-in-kuwait/working-for-us/ and a covering letter (including contact telephone numbers). 

Please state clearly in your covering letter how you meet the key competences for this position (see ‘Skills and Experience Required’ above). 

Applications should be sent by email to kuwaitrecruitment@fco.gov.uk by 03 October 2013.
The successful applicant’s employment will only be confirmed after the completion of any security checks. Any appointment will also only be confirmed after a successful 3-month probation period.

All applications will receive an acknowledgement. Applications received after the stated deadline will not be considered. Telephone applications and enquiries will not be accepted.