Provide personal administrative support to management and the company through conducting and organizing administrative duties and activities including receiving and handling information.
Main Job Tasks and Responsibilities
• Prepare and manage correspondence through emails and fax,
• Organize and coordinate meetings, travel arrangements
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
• Implement and maintain office systems
• Maintain schedules and calendars
• Responds to calls, arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other material set up and maintain filing systems
• Set up work procedures
• Collate information
• Maintain databases
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Operate electronic mail systems and co-ordinate the flow of information both internally and externally
• Operate office equipment's
• Conduct searches to find needed information using such sources as the internet
• Manage projects, contribute to committee and team work
Skills
• B.A university degree
• Relevant training or qualification
• Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficient in spelling, punctuation, grammar and other English language skills
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
• Required typing speed
Key Competencies
• Verbal and written communication skills
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
Apply Online
Main Job Tasks and Responsibilities
• Prepare and manage correspondence through emails and fax,
• Organize and coordinate meetings, travel arrangements
• Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
• Implement and maintain office systems
• Maintain schedules and calendars
• Responds to calls, arrange and confirm appointments
• Organize internal and external events
• Handle incoming mail and other material set up and maintain filing systems
• Set up work procedures
• Collate information
• Maintain databases
• Communicate verbally and in writing to answer inquiries and provide information
• Liaison with internal and external contacts
• Operate electronic mail systems and co-ordinate the flow of information both internally and externally
• Operate office equipment's
• Conduct searches to find needed information using such sources as the internet
• Manage projects, contribute to committee and team work
Skills
• B.A university degree
• Relevant training or qualification
• Knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
• Knowledge of administrative and clerical procedures
• Knowledge of business principles
• Proficient in spelling, punctuation, grammar and other English language skills
• Proven experience of producing correspondence and documents
• Proven experience in information and communication management
• Required typing speed
Key Competencies
• Verbal and written communication skills
• Attention to detail
• Confidentiality
• Planning and organizing
• Time management
• Interpersonal skills
• Customer-service orientation
• Initiative
• Reliability
Apply Online
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