The incumbent is responsible for the full spectrum of responsibilities for budget formulation,
analyzing requirements and shortfalls for International Cooperative
Administrative Support Services (ICASS) and Local Guard Program (LGP)
which provides administrative services to 20 ICASS participating
agencies. The ICASS and LGP component of the post budget is approx. 60%
of the total post budgets. The incumbent reports directly to the Financial Management Specialist and serves as Acting Financial Management Specialist in his absence.
Duties Include
The incumbent prepares the ICASS and LGP budgets, and is responsible for various financial management and accounting activities. It includes budget formulation, financial planning, allotment accounting and budget execution for Department of State ICASS ($7.3 million) and LGP ($5.7 million) budgets. Salary costs are roughly 80% of the total budget, which requires intense analysis of payroll expenses for a total of roughly 235 ICASS and LGP local employees. Conduct periodic review of ICASS and LGP allotments by each function and object codes. This action will determine any shortfalls or surpluses. The incumbent reports such shortfalls or surplus to Financial Management Officer and
Financial Management Specialist and recommends proposed procurement plans. Serve as Principal financial management advisor to Financial Management Officer (FMO) and Financial Specialist. Travels with the FMO to annual ICASS workshop.
- Perform independently, budget formulation/coordination, financial planning, allotment accounting and budget execution functions for International Cooperative Administrative Support Services (ICASS) and the Local Guard Program (LGP) budgets. This involves coordination with ICASS service providers, Mission’s Senior Staff in preparation of annual and mid-year budgets. Responsible for collecting ICASS workload counts from all ICASS service providers, consolidate them, enter the data in the ICASS software and circulate workload counts and time distribution sheets to subscribing agencies for their approval. Complete ICASS traditional and LGP budget data calls, prepare initial and final budgets, explain to agencies’ staff the reason behind any increase and/or decrease in the ICASS invoices and obtain agencies’ concurrence on the ICASS invoices. Maintain ICASS reference files which contain official ICASS documents such as the ICASS Charter, MOU and annual subscriptions of services. Assists FMO section in preparing D&CP, Public Diplomacy, Machine Readable Visa, etc., initial and mid-year budgets. Manage ICASS employees’ annual time allocation and workload counts; review workload counts and timesheets submitted by service providers. Manage relationships with ICASS subscribing agencies and Budget Committee members. Prepare charts, reports, what-if-scenarios, etc. for both Budget Committee and ICASS Council and Embassy’s Senior Officers. Incumbent corresponds with Washington officials and agency staff on any agency disputes pertaining to ICASS bills. Inputs estimated distribution data and costs by object and by cost center in the ICASS software to generate temporary duty invoices for TDY personnel.
- Control all of the ICASS Traditional and DS/Local Guard Program (LGP) funds, which include verifying the accuracy of ICASS obligating documents, allotment accounting, assign correct ICASS strip code, establishing obligations by inputting the data in the Department provided software, and reconcile any financial discrepancies with GFSC. Constantly monitor and track funds availability and expenditures. Review un-liquidated obligations and adjust them as needed in accordance with Department of State standards and guidance. Annually, prepare the ICASS financials of the Mission Resource Request (MRR) data. As a pre-certification process, review, analyze, and clear State – ICASS payment vouchers.
- Prepare spending plans, track expenditures, ensure funds are not overspent, i.e. no violation of anti-deficiency Law. Prepare periodic funds status report for ICASS traditional and LGP accounts. Conduct funds variance analysis, advise Financial Management Officer and Financial Specialist on any deviation from budget vs. actual amounts.
- Make suggestions, recommendations, and advises the Financial Management Officer and Supervisory Financial Specialist on the general financial feasibility of proposed procurement plans and adequacy of financial plans and budget target.
- Review FS-477 charges to ensure transactions are legitimate for payroll and other disbursements and provide appropriate fiscal data. Obligate funds as needed to clear 477 charges.
- In the absence of the Financial Management Specialist, is responsible for the daily operation of the Financial Management Section.
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Possession of a Bachelor’s degree in Accounting or Finance. Education may be substituted with experience in accordance with Department policy.
2. Minimum seven years of performing progressively responsible work of a program/technical/administrative nature, five years of which are in an accounting related field with emphasis on analysis and judgment abilities. At least three of the five years must be with the USG at the next lower level of this series or its equivalent.
3. Level IV (fluent) Speaking/Reading/Writing English.
Language skills will be tested.
4. Must have extensive knowledge of ICASS policies, regulations and procedures. In-depth knowledge of Department of State operations, Financial Management systems software, including Direct Connect, ILMS/Ariba, and other applications, such as budget formulation, financial planning, budget execution, allotment accounting and Management advisory services. Manage budgets for State/ICASS and Local Guards Program totaling $13 million.
5. Strong interpersonal skills; ability to articulate well orally, in writing and explain complex budgetary/ICASS issues. Skills in the use of computer programs such as MS word, Excel and Access.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
NOTE: Only qualified applicants will be called for a test/interview.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested applicants for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174), which is available on the Embassy’s websites: http://nea.p.state.sbu/sites/kuwait ; http://kuwait.usembassy.gov OR
2. A current résumé or curriculum vitae that provides the same information found on the UAE (DS-174) (see Appendix B); OR
3. A combination of both (i.e., Sections 1-24 of the UAE along with the listing of the applicant’s work experience attached as a separate sheet; AND
4. Copy of high school certificate/university degree (per the qualification requirement above); AND
5. Copy of the Civil ID and passport (including the residence permit page); PLUS
6. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
SUBMIT APPLICATION (BEFORE THE CLOSING DATE) TO:
Human Resources Office
U.S. Embassy Kuwait
Bayan, Block 13, Al-Aqsa Mosque Street
OR
Email the application to: HROKuwait@state.gov
NOTE: Incomplete or late applications will not be considered.
POINT OF CONTACT
Human Resources Office
Telephone: 2259-1001
CLOSING DATE FOR THIS POSITION: COB March 24, 2014
Duties Include
The incumbent prepares the ICASS and LGP budgets, and is responsible for various financial management and accounting activities. It includes budget formulation, financial planning, allotment accounting and budget execution for Department of State ICASS ($7.3 million) and LGP ($5.7 million) budgets. Salary costs are roughly 80% of the total budget, which requires intense analysis of payroll expenses for a total of roughly 235 ICASS and LGP local employees. Conduct periodic review of ICASS and LGP allotments by each function and object codes. This action will determine any shortfalls or surpluses. The incumbent reports such shortfalls or surplus to Financial Management Officer and
Financial Management Specialist and recommends proposed procurement plans. Serve as Principal financial management advisor to Financial Management Officer (FMO) and Financial Specialist. Travels with the FMO to annual ICASS workshop.
- Perform independently, budget formulation/coordination, financial planning, allotment accounting and budget execution functions for International Cooperative Administrative Support Services (ICASS) and the Local Guard Program (LGP) budgets. This involves coordination with ICASS service providers, Mission’s Senior Staff in preparation of annual and mid-year budgets. Responsible for collecting ICASS workload counts from all ICASS service providers, consolidate them, enter the data in the ICASS software and circulate workload counts and time distribution sheets to subscribing agencies for their approval. Complete ICASS traditional and LGP budget data calls, prepare initial and final budgets, explain to agencies’ staff the reason behind any increase and/or decrease in the ICASS invoices and obtain agencies’ concurrence on the ICASS invoices. Maintain ICASS reference files which contain official ICASS documents such as the ICASS Charter, MOU and annual subscriptions of services. Assists FMO section in preparing D&CP, Public Diplomacy, Machine Readable Visa, etc., initial and mid-year budgets. Manage ICASS employees’ annual time allocation and workload counts; review workload counts and timesheets submitted by service providers. Manage relationships with ICASS subscribing agencies and Budget Committee members. Prepare charts, reports, what-if-scenarios, etc. for both Budget Committee and ICASS Council and Embassy’s Senior Officers. Incumbent corresponds with Washington officials and agency staff on any agency disputes pertaining to ICASS bills. Inputs estimated distribution data and costs by object and by cost center in the ICASS software to generate temporary duty invoices for TDY personnel.
- Control all of the ICASS Traditional and DS/Local Guard Program (LGP) funds, which include verifying the accuracy of ICASS obligating documents, allotment accounting, assign correct ICASS strip code, establishing obligations by inputting the data in the Department provided software, and reconcile any financial discrepancies with GFSC. Constantly monitor and track funds availability and expenditures. Review un-liquidated obligations and adjust them as needed in accordance with Department of State standards and guidance. Annually, prepare the ICASS financials of the Mission Resource Request (MRR) data. As a pre-certification process, review, analyze, and clear State – ICASS payment vouchers.
- Prepare spending plans, track expenditures, ensure funds are not overspent, i.e. no violation of anti-deficiency Law. Prepare periodic funds status report for ICASS traditional and LGP accounts. Conduct funds variance analysis, advise Financial Management Officer and Financial Specialist on any deviation from budget vs. actual amounts.
- Make suggestions, recommendations, and advises the Financial Management Officer and Supervisory Financial Specialist on the general financial feasibility of proposed procurement plans and adequacy of financial plans and budget target.
- Review FS-477 charges to ensure transactions are legitimate for payroll and other disbursements and provide appropriate fiscal data. Obligate funds as needed to clear 477 charges.
- In the absence of the Financial Management Specialist, is responsible for the daily operation of the Financial Management Section.
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Possession of a Bachelor’s degree in Accounting or Finance. Education may be substituted with experience in accordance with Department policy.
2. Minimum seven years of performing progressively responsible work of a program/technical/administrative nature, five years of which are in an accounting related field with emphasis on analysis and judgment abilities. At least three of the five years must be with the USG at the next lower level of this series or its equivalent.
3. Level IV (fluent) Speaking/Reading/Writing English.
Language skills will be tested.
4. Must have extensive knowledge of ICASS policies, regulations and procedures. In-depth knowledge of Department of State operations, Financial Management systems software, including Direct Connect, ILMS/Ariba, and other applications, such as budget formulation, financial planning, budget execution, allotment accounting and Management advisory services. Manage budgets for State/ICASS and Local Guards Program totaling $13 million.
5. Strong interpersonal skills; ability to articulate well orally, in writing and explain complex budgetary/ICASS issues. Skills in the use of computer programs such as MS word, Excel and Access.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
NOTE: Only qualified applicants will be called for a test/interview.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested applicants for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174), which is available on the Embassy’s websites: http://nea.p.state.sbu/sites/kuwait ; http://kuwait.usembassy.gov OR
2. A current résumé or curriculum vitae that provides the same information found on the UAE (DS-174) (see Appendix B); OR
3. A combination of both (i.e., Sections 1-24 of the UAE along with the listing of the applicant’s work experience attached as a separate sheet; AND
4. Copy of high school certificate/university degree (per the qualification requirement above); AND
5. Copy of the Civil ID and passport (including the residence permit page); PLUS
6. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
SUBMIT APPLICATION (BEFORE THE CLOSING DATE) TO:
Human Resources Office
U.S. Embassy Kuwait
Bayan, Block 13, Al-Aqsa Mosque Street
OR
Email the application to: HROKuwait@state.gov
NOTE: Incomplete or late applications will not be considered.
POINT OF CONTACT
Human Resources Office
Telephone: 2259-1001
CLOSING DATE FOR THIS POSITION: COB March 24, 2014
No comments:
Post a Comment