Daily Report
1. Prepare daily report. 2. Ensure that all rebates, Misc. Credit and Misc. Charge are verify and fully investigated and approved by Controller and General Manager.
Rooms
1. To prepare room rate discrepancy report to match the daily room revenue with the Hotel rack rate, corporate & travel agent rate, explanation to be provided from the FOM if needed and to be approved from FBSM & GM.
2. 2. Review complimentary room report with room complimentary request approved by General Manager and to be approved by Controller.
3. Prepare house keeping discrepancy report, investigate discrepancy if needed and to be approved by the FBSM.
4. To check all paid outs and to make sure that it is going according to the Hotel credit policy.
5. To review guest ledger on daily basis with previous day prints out.
6. To review and investigate transfers transactions made by front office cashiers.
7. To Review a daily credit check report, investigate high balance with F.O Manager
8. or his delegate and write down the comments.
9. Check all Open PM on a weekly basis and get it signed by FBSM after all investigation results.
10. Physical room check on a weekly basis.
11. Spot check the guest’s RC on a weekly basis.
Food & Beverage
1. To review the Micros F&B recap breakdown to make sure that its accurate.
2. To review the micros F&B recap breakdown with Computer system FO report ensuring that it is matching.
3. Control the sequence of banquet function sheet and to make sure that check is raised in the same date of the event (Follow up on all pending sheets).
4. Match charges from the check to the function sheet and attached a photocopy of cheque with the function sheet. Discrepancies to be investigated with banquet Manager.
5. To make spot check for all outlets at least four times per week. Investigate the discrepancy and report it to the FBSM.
6. Review all void & return and investigate all cases and get it signed by outlet Manager & F&B Manager.
D) Other Operating Department
1. Telephone
• To check that all telephone charges from the call accounting system and printout from telephone operator printer are matching with Computer system reports.
• To review telephone prices and handling charges and make sure it is accurate.
• To prepare a daily admin telephone sheet to be disrupted to the concerning persons to get the reason and signature.
2. Laundry
• To review Micros Laundry recap with Computer system FO report to ensure that it is matching.
• To maintain Surprise visit to the laundry.
3. Recreation
• To review health club recap with Computer system FO report to ensure that it is matching.
• To maintain a surprise visit to Health Club, make sure that all equipment users have a membership or checks and post on time.
E) Cashiers
1. Verify FO, F&B and OOD cashiers’ summery deposit with night auditor report.
2. To check Credit department collection sheet.
3. Ensure that checks received by mail through GM secretary’s list have been deposited within the same day. (Serial number to be checked).
4. Review general cashier summary to make sure that all cash & checks collection has been deposited at the bank next day.
5. Investigate cashiers shortage & overage within the next 24 hour and to prepare monthly shortage & overage report to Financial Controller or chief accountant.
6. Check the serial sequence of cash receipt.
7. Review and initiate the daily collection sheet to ensure all collection deposit to bank.
F) Journal voucher
1. Sales Journal
2. Rooms Statistics
3. Food covers & Revenue Statistics.
4. Cash
5. Telephone & House Calls accruals
6. Market segment statistics
GENERAL DUTIES:
• To review all the house fund and make monthly summary to be approved from Financial Controller or chief accountant.
• To prepare Guest Deposit reconciliation and ensure that it is matching with General Ledger Balance on
• a weekly basis.
• Tips reconciliation matching with general ledger balance.
• Supervise the activity of Night Auditor.
• Performs related duties and special tasks assigned by the Management.
• Maintain all CSA questions and files related to the income / revenue section
• Finalizes food cover report and photocopies various documentation for food and beverage control and the Finance Department
• Keys revenue journal and distributes to Outlet Mangers and management
• Controls dockets used in all outlets, maintaining correct sequence used at all times, accounting for dockets and making sure canceled dockets are recorded accordingly
• Controls all food and beverage sales by:
o Correct recording of guest checks on a timely basis
o Performs spot checks on outlet checks used
o Having all voided checks, corrections and unsettled checks approved by the Restaurant Supervisor or Manager
o Monitors the buffet controls, especially over cash settled checks to prevent reuse ensuring all revenue is recorded
o Ensure banquet controls are being adhered to
o Reconciles total outlet sales to total charges
• Ensures all rebates and miscellaneous charges are supported by documentation detailing the charges. All rebate credits must be in accordance with Finance Policy. The rebate credits, miscellaneous charges and paid outs must be summarized and sent to the Finance Manager and General Manager for review daily
• Ensures that programs involving coupons, certificates, and vouchers are adequately controlled and safeguards are in place
• Audits daily collection of the General Cashiers Summary against the bank in slip
• Audits and reconciles advance payments and ensures payments have been applied
• Works with General Cashier to check all float totals regularly and keeps control on registers in outlets
• Reconciles revenues on a daily basis via back up page
• Performs various special projects as requested and assigned by management
Job Requirements:
Ideally, you'll have some or all of the following things we're looking for :
•Advanced knowledge of Microsoft Excel.
•Minimum 3 - 5 years in an accounting related position.
•Bachelor's Degree Graduate
•Hotel experience essential.
•Thorough knowledge in Sun Back office and vision
1. Prepare daily report. 2. Ensure that all rebates, Misc. Credit and Misc. Charge are verify and fully investigated and approved by Controller and General Manager.
Rooms
1. To prepare room rate discrepancy report to match the daily room revenue with the Hotel rack rate, corporate & travel agent rate, explanation to be provided from the FOM if needed and to be approved from FBSM & GM.
2. 2. Review complimentary room report with room complimentary request approved by General Manager and to be approved by Controller.
3. Prepare house keeping discrepancy report, investigate discrepancy if needed and to be approved by the FBSM.
4. To check all paid outs and to make sure that it is going according to the Hotel credit policy.
5. To review guest ledger on daily basis with previous day prints out.
6. To review and investigate transfers transactions made by front office cashiers.
7. To Review a daily credit check report, investigate high balance with F.O Manager
8. or his delegate and write down the comments.
9. Check all Open PM on a weekly basis and get it signed by FBSM after all investigation results.
10. Physical room check on a weekly basis.
11. Spot check the guest’s RC on a weekly basis.
Food & Beverage
1. To review the Micros F&B recap breakdown to make sure that its accurate.
2. To review the micros F&B recap breakdown with Computer system FO report ensuring that it is matching.
3. Control the sequence of banquet function sheet and to make sure that check is raised in the same date of the event (Follow up on all pending sheets).
4. Match charges from the check to the function sheet and attached a photocopy of cheque with the function sheet. Discrepancies to be investigated with banquet Manager.
5. To make spot check for all outlets at least four times per week. Investigate the discrepancy and report it to the FBSM.
6. Review all void & return and investigate all cases and get it signed by outlet Manager & F&B Manager.
D) Other Operating Department
1. Telephone
• To check that all telephone charges from the call accounting system and printout from telephone operator printer are matching with Computer system reports.
• To review telephone prices and handling charges and make sure it is accurate.
• To prepare a daily admin telephone sheet to be disrupted to the concerning persons to get the reason and signature.
2. Laundry
• To review Micros Laundry recap with Computer system FO report to ensure that it is matching.
• To maintain Surprise visit to the laundry.
3. Recreation
• To review health club recap with Computer system FO report to ensure that it is matching.
• To maintain a surprise visit to Health Club, make sure that all equipment users have a membership or checks and post on time.
E) Cashiers
1. Verify FO, F&B and OOD cashiers’ summery deposit with night auditor report.
2. To check Credit department collection sheet.
3. Ensure that checks received by mail through GM secretary’s list have been deposited within the same day. (Serial number to be checked).
4. Review general cashier summary to make sure that all cash & checks collection has been deposited at the bank next day.
5. Investigate cashiers shortage & overage within the next 24 hour and to prepare monthly shortage & overage report to Financial Controller or chief accountant.
6. Check the serial sequence of cash receipt.
7. Review and initiate the daily collection sheet to ensure all collection deposit to bank.
F) Journal voucher
1. Sales Journal
2. Rooms Statistics
3. Food covers & Revenue Statistics.
4. Cash
5. Telephone & House Calls accruals
6. Market segment statistics
GENERAL DUTIES:
• To review all the house fund and make monthly summary to be approved from Financial Controller or chief accountant.
• To prepare Guest Deposit reconciliation and ensure that it is matching with General Ledger Balance on
• a weekly basis.
• Tips reconciliation matching with general ledger balance.
• Supervise the activity of Night Auditor.
• Performs related duties and special tasks assigned by the Management.
• Maintain all CSA questions and files related to the income / revenue section
• Finalizes food cover report and photocopies various documentation for food and beverage control and the Finance Department
• Keys revenue journal and distributes to Outlet Mangers and management
• Controls dockets used in all outlets, maintaining correct sequence used at all times, accounting for dockets and making sure canceled dockets are recorded accordingly
• Controls all food and beverage sales by:
o Correct recording of guest checks on a timely basis
o Performs spot checks on outlet checks used
o Having all voided checks, corrections and unsettled checks approved by the Restaurant Supervisor or Manager
o Monitors the buffet controls, especially over cash settled checks to prevent reuse ensuring all revenue is recorded
o Ensure banquet controls are being adhered to
o Reconciles total outlet sales to total charges
• Ensures all rebates and miscellaneous charges are supported by documentation detailing the charges. All rebate credits must be in accordance with Finance Policy. The rebate credits, miscellaneous charges and paid outs must be summarized and sent to the Finance Manager and General Manager for review daily
• Ensures that programs involving coupons, certificates, and vouchers are adequately controlled and safeguards are in place
• Audits daily collection of the General Cashiers Summary against the bank in slip
• Audits and reconciles advance payments and ensures payments have been applied
• Works with General Cashier to check all float totals regularly and keeps control on registers in outlets
• Reconciles revenues on a daily basis via back up page
• Performs various special projects as requested and assigned by management
Job Requirements:
Ideally, you'll have some or all of the following things we're looking for :
•Advanced knowledge of Microsoft Excel.
•Minimum 3 - 5 years in an accounting related position.
•Bachelor's Degree Graduate
•Hotel experience essential.
•Thorough knowledge in Sun Back office and vision
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