Role holder at this level will act as a Executive Assistant to VP (Administration) providing complete administrative & secretarial services.
Key Responsibilities:
- Secretarial & Administrative Support: Provide a complete private secretarial and administrative service for HE routing callers and preparing and drafting internal correspondence under direction to ensure that all matters are dealt with efficiently and appropriately.
- Time Management: Provide a time management / diary service on behalf of Director in order to ensure effective time usage and to avoid conflicting schedules.
- Record Management: Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
- Travel Arrangements: Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements.
- Mails: Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel.
- Prepare internal / external correspondence.
- Act as first point of contact for both internal and external visitors wishing to contact VP (Administration)
- Completion of diploma with 5 years administrative / secretarial experience. Degree desirable.
- Computer Literate, Good communication and interpersonal skills.
- Good Team Player
Apply Online
Key Responsibilities:
- Secretarial & Administrative Support: Provide a complete private secretarial and administrative service for HE routing callers and preparing and drafting internal correspondence under direction to ensure that all matters are dealt with efficiently and appropriately.
- Time Management: Provide a time management / diary service on behalf of Director in order to ensure effective time usage and to avoid conflicting schedules.
- Record Management: Design, organize and implement appropriate filing and record management systems to ensure that records are always current and accessible with ease.
- Travel Arrangements: Schedule appointments (including conferences), coordinate travel, including complex itineraries / venues, accommodation and visa arrangements.
- Mails: Screen incoming mail and telephone calls, draft responses, redirect correspondence and callers to the appropriate personnel.
- Prepare internal / external correspondence.
- Act as first point of contact for both internal and external visitors wishing to contact VP (Administration)
- Completion of diploma with 5 years administrative / secretarial experience. Degree desirable.
- Computer Literate, Good communication and interpersonal skills.
- Good Team Player
Apply Online
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