Description:
The primary objective of this position is to manage, coordinate and facilitate smooth functioning of Department Chairs' offices. The position requires superior interpersonal skills, political acumen, and cultural sensitivity in order to represent the College and the University so as to promote strong internal and external relationships. Incumbent must have the ability to be discrete in handling confidential information as well as handling all employees.
Duties and Responsibilities: (not all inclusive)
•Sends out reminders of upcoming meetings to participants
•Develops agendas with the Department Chairs and sends out agendas in advance of meetings
•Takes and distributes meeting minutes after review
•Handles unscheduled or scheduled guests to the College
•Orders and maintains office supplies and materials
•Ensures that office equipment is maintained in good operating order
•Manage the department chairs' calendars, and schedule appointments for them
•Drafts and responds to routine inquiries on behalf of the Department Chairs
•Assists the Department Chairs in the development of budgets for the departments
•Acts as liaison with other departments of the University as needed
•Assists faculty with logistic support when required
•Establishes and maintains files, including master contact file, and records for the Office
Qualification:
•Bachelor's degree is required;
•Three years of administrative experience preferred
Skills:
•Excellent written and spoken English
•Must be proficient in computer use including Microsoft Office, e-mail, and the internet.
•Ability to work cooperatively with students, administration, faculty, and staff.
•Ability to handle multiple details, organize, and prioritize work.
How to apply:
Interested applicants are invited to send their CV (including the names and contact information of two personal references) and cover letter to careers@auk.edu.kw
The primary objective of this position is to manage, coordinate and facilitate smooth functioning of Department Chairs' offices. The position requires superior interpersonal skills, political acumen, and cultural sensitivity in order to represent the College and the University so as to promote strong internal and external relationships. Incumbent must have the ability to be discrete in handling confidential information as well as handling all employees.
Duties and Responsibilities: (not all inclusive)
•Sends out reminders of upcoming meetings to participants
•Develops agendas with the Department Chairs and sends out agendas in advance of meetings
•Takes and distributes meeting minutes after review
•Handles unscheduled or scheduled guests to the College
•Orders and maintains office supplies and materials
•Ensures that office equipment is maintained in good operating order
•Manage the department chairs' calendars, and schedule appointments for them
•Drafts and responds to routine inquiries on behalf of the Department Chairs
•Assists the Department Chairs in the development of budgets for the departments
•Acts as liaison with other departments of the University as needed
•Assists faculty with logistic support when required
•Establishes and maintains files, including master contact file, and records for the Office
Qualification:
•Bachelor's degree is required;
•Three years of administrative experience preferred
Skills:
•Excellent written and spoken English
•Must be proficient in computer use including Microsoft Office, e-mail, and the internet.
•Ability to work cooperatively with students, administration, faculty, and staff.
•Ability to handle multiple details, organize, and prioritize work.
How to apply:
Interested applicants are invited to send their CV (including the names and contact information of two personal references) and cover letter to careers@auk.edu.kw
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