Responsibilities :
• Preserving a suitable environment at the senior management offices, by imposing order, quietness and privacy.
• Welcoming and assisting the visitors and understanding their purpose of visit, then guiding them to the person concerned.
• Organizing visitors’ access to the management according to the purpose of the visits and the schedule.
• Receiving the senior management mail and distributing it. Responsible for all outgoing and incoming mail services as well as courier requirements as needed.
• In a courteous, professional manner, answer and direct all incoming telephone calls.
• Maintain and update the Reception Manual.
• Maintain and update internal office and national telephone lists.
• Responsible for reservations of meeting rooms, room set-up and ordering of catering
• Maintain database.
• Ensure reception area is organized and tidy.
• Liaise with building maintenance to schedule basic facilities management requests.
• Assist in the planning and organization of special events as required.
• Senior Management calendar entries such as booking appointments and updating contacts.
• Assist all departments as required in the preparation of large mail-outs such as invitations to social functions or marketing materials.
• Assist in other duties as assigned.
Priority for Kuwaiti Candidates.
Skills
• Proficiency with MS Office Products, i.e. Word, Excel, and Outlook..
• Quick thinking
• Ability to multi task and enjoy working in a fast paced environment.
• Problem solving, strong organizational, interpersonal and time management skills.
• Good written and oral communication skills.
• Team player and service oriented.
• Flexibility/adaptability.
Apply Online
• Preserving a suitable environment at the senior management offices, by imposing order, quietness and privacy.
• Welcoming and assisting the visitors and understanding their purpose of visit, then guiding them to the person concerned.
• Organizing visitors’ access to the management according to the purpose of the visits and the schedule.
• Receiving the senior management mail and distributing it. Responsible for all outgoing and incoming mail services as well as courier requirements as needed.
• In a courteous, professional manner, answer and direct all incoming telephone calls.
• Maintain and update the Reception Manual.
• Maintain and update internal office and national telephone lists.
• Responsible for reservations of meeting rooms, room set-up and ordering of catering
• Maintain database.
• Ensure reception area is organized and tidy.
• Liaise with building maintenance to schedule basic facilities management requests.
• Assist in the planning and organization of special events as required.
• Senior Management calendar entries such as booking appointments and updating contacts.
• Assist all departments as required in the preparation of large mail-outs such as invitations to social functions or marketing materials.
• Assist in other duties as assigned.
Priority for Kuwaiti Candidates.
Skills
• Proficiency with MS Office Products, i.e. Word, Excel, and Outlook..
• Quick thinking
• Ability to multi task and enjoy working in a fast paced environment.
• Problem solving, strong organizational, interpersonal and time management skills.
• Good written and oral communication skills.
• Team player and service oriented.
• Flexibility/adaptability.
Apply Online
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