Education:
Secondary Education with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience:
5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably PeopleSoft, desirable.
Summary of Key Functions:
Implementation of operational and financial management strategies
Functioning of cost-recovery system
Accounting and administrative support
CO cash management
Knowledge building and knowledge sharing
Ensures implementation of operational strategies focusing on achievement of the following results:
Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
Proper receipting of goods and services and establishment of accruals.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Presentation of information on the status of financial resources as required.
Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
Administering copies of Service contracts and Individual contracts to counterparts.
Timely issuance of requested salary certificates.
Management of cash receipts and petty cash.
Maintenance of the proper filing system for finance records and documents.
Ensures proper CO cash management system functioning focusing on achievement of the following results:
Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
Preparation of monthly UN exchange rate report to Treasury.
Timely and accurate preparation of bank reconciliations.
Initiation of bank transfers and deals in Atlas.
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/ projects staff on Finance.
Contributions to knowledge networks and communities of practice.
Functional Competencies:
Building Partnerships
Maintaining information and databases
Tracks and reports on mobilized resources
Promoting Organizational Learning And Knowledge Sharing
Basic research and analysis
Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position (financial resources management)
Possesses basic knowledge of organizational policies and procedures related to the financial resources management and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Data gathering and implementation of management systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems
Client Orientation
Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly
Promoting Accountability and Results-Based Management
Gathering and disseminating information
Maintains databases
Prepares timely inputs to reports
Application Deadline : 26-Dec-12
Apply Online
Secondary Education with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement. Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.
Experience:
5 years of relevant finance experience at the national or international level is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems. Experience with ERP financials, preferably PeopleSoft, desirable.
Summary of Key Functions:
Implementation of operational and financial management strategies
Functioning of cost-recovery system
Accounting and administrative support
CO cash management
Knowledge building and knowledge sharing
Ensures implementation of operational strategies focusing on achievement of the following results:
Full compliance of financial processes and financial records with UN/UNDP rules, regulations, policies and strategies.
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
Ensures functioning of the optimal cost-recovery system focusing on achievement of the following results:
Provision of inputs for preparation of cost-recovery bills in Atlas for the services provided by UNDP, follow up on cost recovery.
Provides accounting and administrative support to the Finance Unit focusing on achievement of the following results:
Proper control of the supporting documents for payments and financial reports for NEX projects; preparation of all types of vouchers for projects and on-behalf of UNOPS and non-Atlas Agencies; PO vouchers; Pay Cycle and payment execution.
Proper receipting of goods and services and establishment of accruals.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; travel claims, MPOs and other entitlements are duly processed
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Presentation of information on the status of financial resources as required.
Maintenance of the Accounts Receivables for UNDP projects and recording of deposits in Atlas.
Administering copies of Service contracts and Individual contracts to counterparts.
Timely issuance of requested salary certificates.
Management of cash receipts and petty cash.
Maintenance of the proper filing system for finance records and documents.
Ensures proper CO cash management system functioning focusing on achievement of the following results:
Alternate to Finance Associate (ICS-6) for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Alternate to Finance Associate (ICS-6) for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
Preparation of monthly UN exchange rate report to Treasury.
Timely and accurate preparation of bank reconciliations.
Initiation of bank transfers and deals in Atlas.
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
Participation in the trainings for the operations/ projects staff on Finance.
Contributions to knowledge networks and communities of practice.
Functional Competencies:
Building Partnerships
Maintaining information and databases
Tracks and reports on mobilized resources
Promoting Organizational Learning And Knowledge Sharing
Basic research and analysis
Identifies and communicates opportunities to promote learning and knowledge sharing
Job Knowledge/Technical Expertise
Fundamental knowledge of processes, methods and procedures
Understands the main processes and methods of work regarding to the position (financial resources management)
Possesses basic knowledge of organizational policies and procedures related to the financial resources management and applies them consistently in work tasks
Strives to keep job knowledge up-to-date through self-directed study and other means of learning
Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
Presentation of information on best practices in organizational change
Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
Data gathering and implementation of management systems
Uses information/databases/other management systems
Makes recommendations related to work procedures and implementation of management systems
Client Orientation
Maintains effective client relationships
Reports to internal and external clients in a timely and appropriate fashion
Organizes and prioritizes work schedule to meet client needs and deadlines
Responds to client needs promptly
Promoting Accountability and Results-Based Management
Gathering and disseminating information
Maintains databases
Prepares timely inputs to reports
Application Deadline : 26-Dec-12
Apply Online
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