Education:
Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics, Accounting, HR, Audit and / or suitable accounting qualifications from an accredited University or related field is required;
PRINCE 2 and UNDP Certification on Procurement are required.
Experience:
Substantial work experience (minimum 5 years) in the implementation of UNDP administrative and operations management at the national and international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments; Of the minimum experience requirement, five years should be as an Operations Manager in CO or HQ Unit or should have hands-on experience in at least two UNDP operational streams (e.g. HR, Finance, Procurement, ICT, Administration, etc.);
Supervisory experience with adequate knowledge of UNDP performance review and reporting system is required;
Experience in Financial and management audit in and experience working on audits of UN organizations or UND and expert level hands-on experience in ATLAS and web based systems (UNDP ERP systems) preferably PeopleSoft would be an advantage;
Experience of accrual accounting, IPSAS or IFRS is highly desirable.
Summary of Key Functions:
Ensuring strategic directions and innovative measures of operations to carry forward the UNDP mandate;
Financial resources management and supervision of the Finance team;
Human Resources Management and supervision of the HR team;
Efficient procurement and logistical services and supervision of the Procurement team;
Information and communication management and supervision of ICT team;
Common services organization and management, establishment of partnerships with other UN Agencies.
As a member of the CO management team, ensures the strategic direction of operations focusing on achievement of the following results:
Compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (BSC) and monitoring achievement of results;
Provision of advice on strategies, policies and plans affecting CO operations, delivery of practice advisory, knowledge and learning services;
Establishment of collaborative arrangements with potential partners, a Client Relationship Management System for resource mobilization purposes and appropriate operational partnership arrangements;
CO business processes mapping and establishment of internal Standard Operating Procedures in Finance, Human Resources Management, Procurement, Logistical and ICT services, Results Management;
Constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment;
Knowledge building and sharing with regards to management and operations in the CO, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice;
Build capacity of operations staff through coaching and mentoring on staff on all aspects of operations management;
Establish the operations team annual work plan in collaboration and discussion with its team members. Set objectives, performance indicators and expected results.
Ensures effective and accurate financial resources management and supervision of the Finance team focusing on achievement of the following results:
Accurate planning, forecasting and reporting of Programme income;
Organization and oversight of risk assessment, timely accounting and reconciliation of all transactions;
Ensure corrective action taken as appropriate on audit findings, advances, purchases orders and requisitions, payments and other financial/administrative issues;
Proper planning, expenditures tracking and ensure corrective action is taken as appropriate on audit findings of financial resources in accordance with UNDP rules and regulations, OM performing the function of Manager Level 2 in Atlas for vouchers and replenishments approval, deals management and bank reconciliations. Approval of pending disbursements as the “third authority” (cheques, bank transfers, EFT). Approval of bank reconciliations;
Participation in audit preparation as well as monitor, follow-up, and implement audit recommendations;
Management of cost-recovery system for the services provided by the CO to projects and other UN Agencies Accurate planning, forecasting and reporting of extra-budgetary income;
Proper management of the contributions management business process and accounting for contributions to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation;
Organization and oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;
Member of the bank signatory panel;
Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained and ensure that all financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
Application Deadline : 25-Mar-14
Apply Online
Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics, Accounting, HR, Audit and / or suitable accounting qualifications from an accredited University or related field is required;
PRINCE 2 and UNDP Certification on Procurement are required.
Experience:
Substantial work experience (minimum 5 years) in the implementation of UNDP administrative and operations management at the national and international level in providing management advisory services and/or managing staff and operational systems and establishing inter-relationships among international organization and national governments; Of the minimum experience requirement, five years should be as an Operations Manager in CO or HQ Unit or should have hands-on experience in at least two UNDP operational streams (e.g. HR, Finance, Procurement, ICT, Administration, etc.);
Supervisory experience with adequate knowledge of UNDP performance review and reporting system is required;
Experience in Financial and management audit in and experience working on audits of UN organizations or UND and expert level hands-on experience in ATLAS and web based systems (UNDP ERP systems) preferably PeopleSoft would be an advantage;
Experience of accrual accounting, IPSAS or IFRS is highly desirable.
Summary of Key Functions:
Ensuring strategic directions and innovative measures of operations to carry forward the UNDP mandate;
Financial resources management and supervision of the Finance team;
Human Resources Management and supervision of the HR team;
Efficient procurement and logistical services and supervision of the Procurement team;
Information and communication management and supervision of ICT team;
Common services organization and management, establishment of partnerships with other UN Agencies.
As a member of the CO management team, ensures the strategic direction of operations focusing on achievement of the following results:
Compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational strategies, establishment of management targets (BSC) and monitoring achievement of results;
Provision of advice on strategies, policies and plans affecting CO operations, delivery of practice advisory, knowledge and learning services;
Establishment of collaborative arrangements with potential partners, a Client Relationship Management System for resource mobilization purposes and appropriate operational partnership arrangements;
CO business processes mapping and establishment of internal Standard Operating Procedures in Finance, Human Resources Management, Procurement, Logistical and ICT services, Results Management;
Constant monitoring and analysis of the operating environment, quick readjustment of the operations, advice on legal considerations and risk assessment;
Knowledge building and sharing with regards to management and operations in the CO, organization of the operations staff trainings, synthesis of lessons learnt/best practices, and sound contributions to UNDP knowledge networks and communities of practice;
Build capacity of operations staff through coaching and mentoring on staff on all aspects of operations management;
Establish the operations team annual work plan in collaboration and discussion with its team members. Set objectives, performance indicators and expected results.
Ensures effective and accurate financial resources management and supervision of the Finance team focusing on achievement of the following results:
Accurate planning, forecasting and reporting of Programme income;
Organization and oversight of risk assessment, timely accounting and reconciliation of all transactions;
Ensure corrective action taken as appropriate on audit findings, advances, purchases orders and requisitions, payments and other financial/administrative issues;
Proper planning, expenditures tracking and ensure corrective action is taken as appropriate on audit findings of financial resources in accordance with UNDP rules and regulations, OM performing the function of Manager Level 2 in Atlas for vouchers and replenishments approval, deals management and bank reconciliations. Approval of pending disbursements as the “third authority” (cheques, bank transfers, EFT). Approval of bank reconciliations;
Participation in audit preparation as well as monitor, follow-up, and implement audit recommendations;
Management of cost-recovery system for the services provided by the CO to projects and other UN Agencies Accurate planning, forecasting and reporting of extra-budgetary income;
Proper management of the contributions management business process and accounting for contributions to ensure that the money due to UNDP is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation;
Organization and oversight of CO cash management processes, including liquidity management, recommendation of imprest level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;
Member of the bank signatory panel;
Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained and ensure that all financial transactions are identified, recorded and verified in compliance with IPSAS as outlined in the corporate policies and procedures.
Application Deadline : 25-Mar-14
Apply Online
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