The incumbent is responsible for maintaining files and drafting basic
correspondence related to the foreign Military Sales (FMS) program
between the Kuwait Ministry of Defense (MOD) Foreign Procurement Office
(FPO) and the Office of Military Cooperation – Kuwait (OMC-K) Security
Cooperation Directorate (SCD).
Duties Include:
- Types English language letters from FPO to SCD based on the oral guidance from FPO Officers – oral guidance may be in Arabic or English.
- Routes SCD letters from FPO to the Kuwait J-4, as appropriate, with the necessary cover letter and supporting documentation, and conducts telephonic and in person follow-up with the J-4 regarding actions taken.
- Assists SCD in follow-up with the FPO for responses to SCD letters through personal or telephonic contact with FPO Officers to determine actions taken.
- Maintains a file system of FPO correspondence with the J-4 and SCD. These files provide a record of the FMS program for the purpose of continuity.
- Assists FPO Officers in assembly of staffing packets of FMS documents for the Kuwait Audit Bureau and for MOD officials. Ensures FMS staffing packets are prepared for signature by the appropriate MOD official based on funding amount.
- Reviews the FMS quarterly Billing Statement for accuracy in conjunction with SCD and FPO officers and types FMS budget documents according to supervisor guidance in order to provide FPO with sound financial recommendations.
- Performs other clerical duties such as: photocopying, labeling files, shredding, dispatches forms to the appropriate department for action, and provides back-up support to other positions in the section, as an when required.
(NOTE: A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.)
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Completion of secondary school education.
2. Four years of clerical work experience.
3. Level 3 (Good Working Knowledge) Speaking/Reading/Writing of English and Level 2 (Limited Knowledge) Speaking of Arabic. (NOTE: Language skills will be tested.)
4. Knowledge of general office protocol and procedural requirements pertaining to office work. Must have general knowledge of the FMS process and the MOD FPO structure and Mission.
5. Basic computer knowledge using MS Office. Must be tactful and effective in dealing with employees and MOD contacts. Good customer service skills and ability to be discreet when handling FMS documents.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
TO APPLY
Interested applicants for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174), which is available on the Embassy’s websites: http://nea.p.state.sbu/sites/kuwait ; http://kuwait.usembassy.gov/ OR
2. A current résumé or curriculum vitae that provides the same information found on the UAE (DS-174) (see Appendix B); OR
3. A combination of both (i.e., Sections 1-24 of the UAE along with the listing of the applicant’s work experience attached as a separate sheet; AND
4. Copy of high school certificate/university degree (per the qualification requirement above); AND
5. Copy of the Civil ID or passport (including the residence permit page); PLUS
6. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
SUBMIT APPLICATION (BEFORE THE CLOSING DATE) TO:
Human Resources Office
U.S. Embassy Kuwait
Bayan, Block 13, Al-Aqsa Mosque Street
OR
Email the application to: HROKuwait@state.gov
NOTE: Incomplete or late applications will not be considered.
POINT OF CONTACT
Human Resources Office
Telephone: 2259-1001
CLOSING DATE FOR THIS POSITION: COB May 2, 2013
Duties Include:
- Types English language letters from FPO to SCD based on the oral guidance from FPO Officers – oral guidance may be in Arabic or English.
- Routes SCD letters from FPO to the Kuwait J-4, as appropriate, with the necessary cover letter and supporting documentation, and conducts telephonic and in person follow-up with the J-4 regarding actions taken.
- Assists SCD in follow-up with the FPO for responses to SCD letters through personal or telephonic contact with FPO Officers to determine actions taken.
- Maintains a file system of FPO correspondence with the J-4 and SCD. These files provide a record of the FMS program for the purpose of continuity.
- Assists FPO Officers in assembly of staffing packets of FMS documents for the Kuwait Audit Bureau and for MOD officials. Ensures FMS staffing packets are prepared for signature by the appropriate MOD official based on funding amount.
- Reviews the FMS quarterly Billing Statement for accuracy in conjunction with SCD and FPO officers and types FMS budget documents according to supervisor guidance in order to provide FPO with sound financial recommendations.
- Performs other clerical duties such as: photocopying, labeling files, shredding, dispatches forms to the appropriate department for action, and provides back-up support to other positions in the section, as an when required.
(NOTE: A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.)
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Completion of secondary school education.
2. Four years of clerical work experience.
3. Level 3 (Good Working Knowledge) Speaking/Reading/Writing of English and Level 2 (Limited Knowledge) Speaking of Arabic. (NOTE: Language skills will be tested.)
4. Knowledge of general office protocol and procedural requirements pertaining to office work. Must have general knowledge of the FMS process and the MOD FPO structure and Mission.
5. Basic computer knowledge using MS Office. Must be tactful and effective in dealing with employees and MOD contacts. Good customer service skills and ability to be discreet when handling FMS documents.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
TO APPLY
Interested applicants for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174), which is available on the Embassy’s websites: http://nea.p.state.sbu/sites/kuwait ; http://kuwait.usembassy.gov/ OR
2. A current résumé or curriculum vitae that provides the same information found on the UAE (DS-174) (see Appendix B); OR
3. A combination of both (i.e., Sections 1-24 of the UAE along with the listing of the applicant’s work experience attached as a separate sheet; AND
4. Copy of high school certificate/university degree (per the qualification requirement above); AND
5. Copy of the Civil ID or passport (including the residence permit page); PLUS
6. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
SUBMIT APPLICATION (BEFORE THE CLOSING DATE) TO:
Human Resources Office
U.S. Embassy Kuwait
Bayan, Block 13, Al-Aqsa Mosque Street
OR
Email the application to: HROKuwait@state.gov
NOTE: Incomplete or late applications will not be considered.
POINT OF CONTACT
Human Resources Office
Telephone: 2259-1001
CLOSING DATE FOR THIS POSITION: COB May 2, 2013
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