The U.S. Embassy in Kuwait is seeking an individual for employment in the position of Training Coordinator to work at the Office of Military Cooperation – Kuwait (OM-CK) located at the Kuwait Ministry of Defense.
BASIC FUNCTION OF THE POSITION
The incumbent is serves as an Administrative Clerk responsible for assisting with implementation, management, and reporting of international military education and training programs with a total budget of approximately $124 million dollars. Provides face-to-face customer services to Kuwait Military personnel to meet their training needs including US visa applications assistance and researching training courses to meet the Kuwait armed forces needs.
Duties Include:
- The incumbent assists managing all facets of security assistance training activities fir
FMS including requirement identification, training allocations, visa processing and report generation.
- FMS security assistance training programs. The incumbent serves as Administrative
Clerk to assist Chief, OMC-K Training and staff in developing and managing training
assistance to the Kuwaiti Ministry of Defense and Ministry of Interior.
- Training Database Management. Once the training requirements have validated, the
incumbent is responsible for inputting the data into the Defense Security Assistance Management Institute's Training Management System (TMS). During the year, the incumbent is required to update the database to reflect changes that result from changes in Kuwait's training requirements and training availability in the U.S.
- Maintains office administrative files. Incumbent is responsible to develop and maintain
administrative files including paper and electronic systems. Maintains and updates files on students in training.
- Student processing. He/she is responsible to ensure screening for each trainee for
compliance with U.S. immigration regulations for medical and security standards. He/she processes visas for students identified for training including initial training visa application, staffing through OMC-K chain of command to the US Embassy Kuwait Consulate Section. Tracks visa processing to ensure timely return of visa applications through the application process to ensure students have approved visas prior to training course departure dates.
(NOTE: A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.)
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Completion of secondary school education.
2. Two years of general administrative office work including computer use and information.
3. Level 3 (Good Working Knowledge) Speaking/Reading/Writing of English and Level 3 (Good Working Knowledge) Speaking/Reading/Writing of Arabic. (NOTE: Language skills will be tested.)
4. Must be familiar with typical Kuwait customs and courtesies
5. He/she must have demonstrate administrative and management skills, as well as strong communication skills. Ability to prepare accurate reports. Integrity, reliability and the ability to respond quickly with information and advice are required. Completion of appropriate Defense International Security Assistance Management training courses and other courses as needed. Working knowledge of standard PC operations and programs incl MS office suite, email, WWW, database operations. Ability to maintain composure under stressful situations.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
NOTE: Only qualified applicants will be called for a test/interview.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested applicants for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174), which is available on the Embassy’s websites: http://nea.p.state.sbu/sites/kuwait ; http://kuwait.usembassy.gov/ OR
2. A current résumé or curriculum vitae that provides the same information found on the UAE (DS-174) (see Appendix B); OR
3. A combination of both (i.e., Sections 1-24 of the UAE along with the listing of the applicant’s work experience attached as a separate sheet; AND
4. Copy of high school certificate/university degree (per the qualification requirement above); AND
5. Copy of the Civil ID or passport (including the residence permit page); PLUS
6. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
SUBMIT APPLICATION (BEFORE THE CLOSING DATE) TO:
Human Resources Office
U.S. Embassy Kuwait
Bayan, Block 13, Al-Aqsa Mosque Street
OR
Email the application to: HROKuwait@state.gov
NOTE: Incomplete or late applications will not be considered.
POINT OF CONTACT
Human Resources Office
Telephone: 2259-1001
CLOSING DATE FOR THIS POSITION: COB May 8, 2013
BASIC FUNCTION OF THE POSITION
The incumbent is serves as an Administrative Clerk responsible for assisting with implementation, management, and reporting of international military education and training programs with a total budget of approximately $124 million dollars. Provides face-to-face customer services to Kuwait Military personnel to meet their training needs including US visa applications assistance and researching training courses to meet the Kuwait armed forces needs.
Duties Include:
- The incumbent assists managing all facets of security assistance training activities fir
FMS including requirement identification, training allocations, visa processing and report generation.
- FMS security assistance training programs. The incumbent serves as Administrative
Clerk to assist Chief, OMC-K Training and staff in developing and managing training
assistance to the Kuwaiti Ministry of Defense and Ministry of Interior.
- Training Database Management. Once the training requirements have validated, the
incumbent is responsible for inputting the data into the Defense Security Assistance Management Institute's Training Management System (TMS). During the year, the incumbent is required to update the database to reflect changes that result from changes in Kuwait's training requirements and training availability in the U.S.
- Maintains office administrative files. Incumbent is responsible to develop and maintain
administrative files including paper and electronic systems. Maintains and updates files on students in training.
- Student processing. He/she is responsible to ensure screening for each trainee for
compliance with U.S. immigration regulations for medical and security standards. He/she processes visas for students identified for training including initial training visa application, staffing through OMC-K chain of command to the US Embassy Kuwait Consulate Section. Tracks visa processing to ensure timely return of visa applications through the application process to ensure students have approved visas prior to training course departure dates.
(NOTE: A copy of the complete position description listing all duties and responsibilities is available in the Human Resources Office.)
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
1. Completion of secondary school education.
2. Two years of general administrative office work including computer use and information.
3. Level 3 (Good Working Knowledge) Speaking/Reading/Writing of English and Level 3 (Good Working Knowledge) Speaking/Reading/Writing of Arabic. (NOTE: Language skills will be tested.)
4. Must be familiar with typical Kuwait customs and courtesies
5. He/she must have demonstrate administrative and management skills, as well as strong communication skills. Ability to prepare accurate reports. Integrity, reliability and the ability to respond quickly with information and advice are required. Completion of appropriate Defense International Security Assistance Management training courses and other courses as needed. Working knowledge of standard PC operations and programs incl MS office suite, email, WWW, database operations. Ability to maintain composure under stressful situations.
SELECTION PROCESS
When fully qualified, U.S. Citizen Eligible Family Members (USEFMs) and U.S. Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application.
NOTE: Only qualified applicants will be called for a test/interview.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Current Ordinarily Resident employees with an Overall Summary Rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance Report are not eligible to apply.
4. Currently employed U.S. Citizen EFMs who hold a Family Member Appointment (FMA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
5. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the first 90 calendar days of their employment unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested applicants for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174), which is available on the Embassy’s websites: http://nea.p.state.sbu/sites/kuwait ; http://kuwait.usembassy.gov/ OR
2. A current résumé or curriculum vitae that provides the same information found on the UAE (DS-174) (see Appendix B); OR
3. A combination of both (i.e., Sections 1-24 of the UAE along with the listing of the applicant’s work experience attached as a separate sheet; AND
4. Copy of high school certificate/university degree (per the qualification requirement above); AND
5. Copy of the Civil ID or passport (including the residence permit page); PLUS
6. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
SUBMIT APPLICATION (BEFORE THE CLOSING DATE) TO:
Human Resources Office
U.S. Embassy Kuwait
Bayan, Block 13, Al-Aqsa Mosque Street
OR
Email the application to: HROKuwait@state.gov
NOTE: Incomplete or late applications will not be considered.
POINT OF CONTACT
Human Resources Office
Telephone: 2259-1001
CLOSING DATE FOR THIS POSITION: COB May 8, 2013
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