Required Documentation Officer - Alghanim Industries in Kuwait

The Documentation Officer co-ordinates and liaises all inbound imports activities post issuance of purchase order until delivery of shipments to the warehouse. Consequently the Documentation Officer co-ordinates with suppliers, shipping lines, transporters, customs to ensure high ‘on-time shipment’ delivery.
Key Accountabilities:

• Communication with suppliers:
• Provide shipping instructions and shipping schedules to suppliers based on plan provided by the Business Unit;
• Follow up with suppliers on shipment bookings;
• Follow up for copy/original documents;
• Communication with Shipping lines:
• Ensure shipping lines provide necessary equipment to suppliers;
• Check for ETA of sailed shipments;
• Customs Clearance:
• Follow up for original documents from BU and prepare clearance set;
• Open job files, register charges related to the job in the system and close files;
• Create shipment, inbound delivery and costs in SAP.

Skills, Knowledge and Experience required:

• Good General Education with University Degree;
• Strong organizational skills, detail oriented, and the ability to handle multiple priorities;
• Excellent communicator in both oral and written English. Should be able to communicate with people from different nationalities.  Basic Arabic communication skills required;
• Good knowledge of freight forwarding(sea).

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